Plan and process

Before you start you need some basic info.
What is the purpose of the event?
Who is it for?
How many participants?
How long does it last?
Where is it?
Should everyone have the same program?
Wanted attendee outcome / learning from the event?
Should we follow-up afterwards! to measure goal achievement?

Do we need a landing page to persuade people to join?
Do we need a full program for the event? or even a whole internal eventsite?
Do we need more Communication than: Invitation / Reminder / Confirmation?
It is an event where it is natural to use the mobile?

Should we have any Competitions?
Should we have comments / questions from participants?
Should we show something on the big screen? Scoreboards or similar?

1 Preparation

• What will the event be about and who will perform the various tasks?
• What is the quality of the user data, and what should be e-mailed to everyone?
• Should it be an open or closed registration process?
• Does the event require a payment solution?
• What information should be collected from participants during registration/booking?
• What communication channel is used for communication with the participants?
• When do we communicate with the participants?

2 Creating event

• Create an event in the Event section.
  Do so by duplicating an eisting event/Template or start from scratch
  Fill the event details and do the appearance setup.
  starting with the registration-set up

3 Create registration form

• Enter questions that participants should answer in the registration-set up
• Decide whether the answer options should be open or closed (fixed choice, multiple choice, text)

4 Sign up / import users

• Quality control user data to be entered
• Registrer participants/book users
• Registrer/book participants manually
• Import participants from spreadsheet

5 Defining additional info per participant set by the organizer (private questions)

• Defining the specific information to be linked to each participant (for example plane times, hotel room numbers, meeting rooms etc.
• Enter "private questions"

7 Registering specific event-information on each user

• Export participant information to Excel
• Update the participant information based on section 5
• Import additional information about participants

8 Communicate with participants

• Communicate information about the event based on registration and/or other registered attendee info
• Setting up a communication plan for before, during and after the event

9 Feedback

• Create feedback form
• Write text to be used in the feedback e-mail and any confirmation e-mail
• Send out feedback form
• Analyze feedback